Import transcripts

Y'all tin can import transcripts to embed with media files that have already been imported into a project Sound and video files. The transcripts tin can be time-stamped (assuasive synchronization during playback), with speakers identified. If there is already transcript text for a media file the imported text is added to the existing text.

Transcript files must be plain text (.txt) in comma- or tab-separated variable format (CSV or TSV) or rich text or Discussion documents. Run into formatting instructions below Prepare Discussion documents for import Prepare text files for import.

Transcripts exported from NVivo Transcription exercise not require any grooming for import.

Prepare Word documents for import

Import Word or rich text documents (.doc, .docx, .rtf) formatted equally described below. Transcripts exported from NVivo Transcription do not require whatever preparation for import.

  • Paragraphs that start with valid timestamps:

    Example of paragraphs that start with timestamps

  • Paragraphs without timestamps:

    Example of paragraphs without timestamps

  • A table that contains a valid timestamp or timespan column, and optionally a speaker's proper noun column (can exist in any guild):

    Example of a table with timestamps in the first column and text in the second column

Set up text files for import

Import text documents (.txt) formatted as described below. Transcripts exported from NVivo Transcription do not require any preparation for import.

  • Tab delimited lines with a valid timestamp or timespan. Each line must contain at to the lowest degree one tab graphic symbol—and have the same number of tab characters.

    Text file showing paragraphs that start with timestamps.

  • Comma delimited lines that include a valid timestamp or timespan. Each line must incorporate at to the lowest degree ane comma.

    Text file with comma delimited timestamps.

Import a transcript

To import a transcript to embed with a media file already in a projection (adding to the text if the file already has transcript text) follow these instructions. If the transcript was exported from NVivo Transcription see the subsection below for the import settings.

  1. Open up the video or audio file that you want to import the transcript entries into.
  2. Turn on edit fashion.
  3. On the Edit tab, in the Transcript group, click Import Rows to open the Import Transcript Entries dialog box.
  4. In the Import from box, click Scan and select the transcript file.
  5. In Create one transcript row for each, select the chemical element in the transcript file that will define each row in the imported transcript, e.thousand. create a new row for each timestamp, paragraph, table row (in Word documents), or line (in a tab- or comma delimited files).
  6. If you are importing a Give-and-take tabular array and the first column has an ID for each row, select File includes identifier column.
  7. If you are importing a Word table or a tab or comma delimited file, creating ane row per line:
    1. If the first row contains column headers, select File includes header row. This row volition and so exist ignored when the transcript is imported.
    2. In the Transcript Field Mappings box, select which fields (columns) to import.
      • You must map ane field to Timespan
      • Yous must map one field to Content
      • You tin map to an existing custom field in your project or enter the proper name of a new field. This new field will be added to all existing audio or video transcripts.
      • Use Make full Down to populate whatever blank cells in the transcript with the contents of the preceding jail cell—for case, if the proper name of the speaker is only entered when the speaker changes, then use this choice to fill up in the blank speaker cells.
  8. Click OK.

NOTE NVivo tries to notice the file encoding used in the file. If you cannot import the data correctly, endeavour using a dissimilar file encoding.

Import a transcript from NVivo Transcription

If your transcript was exported from NVivo Transcription, follow the steps higher up using settings equally follows:

Text file

  • In the Import Transcript Entries dialog box, for Create one transcript row for each, select Tab Delimited Line.
  • Un-tick File includes header row.

  • In Transcript Field Mappings, map the beginning field to Timespan, the 2nd to speaker (blazon Speaker in the field), and the third to Content.

Word certificate

  • In the Import Transcript Entries dialog box, for Create one transcript row for each, select Table Row.
  • Un-tick File includes identifier column.
  • Un-tick File includes header row.

  • In Transcript Field Mappings, map the first field to speaker (type Speaker in the field), the 2nd to Timespan, and the third to Content.

Understand timestamps and timespans

If you are importing tables or tab/comma delimited text files yous must include valid timestamps or timespans:

  • A 'timestamp' indicates a point in time (second, minute, hour). For example, two minutes (00:02:00) into an interview, Jane said, "I don't agree with the issues". You tin can enter timestamps as hh:mm:ss or hhmmss (where hh = hours, mm = minutes, and ss = seconds)
  • A 'timespan' is the elapsing of time for a transcript entry. For example, Jane spoke well-nigh the new issues from the two minute point to the ten minute point ( 00:02:00.0-00:10:00.0). You tin use a hyphen (-) or a forward slash (/) to indicate a timespan.

NVivo recognizes and converts short-hand timestamps—for case:

Shorthand

Meaning

NVivo converts to*

75

75 seconds

00:01:15.00

i:6

1 minute and 6 seconds

00:01:06.00

9203

92 minutes and 3 seconds

01:32:03.00

85:2

85 minutes and 2 seconds

01:25:02.00

14532

1 hr, 45 minutes and 32 seconds

01:45:32.00

ii:5:iii

ii hours, 5 minutes and 3 seconds

02:05:03.00

* NVivo measures time upward to a 10th of a 2nd.

Export transcripts

You tin export a transcript from NVivo to a Give-and-take certificate or text file:

  1. Click in the transcript you desire to export.
  2. On the Share tab, in the Export group, click Export.
  3. From the Consign options, select Transcript.
  4. (Optional) Under Save As, select the Browse push to change the proper name, location or format of the exported file.
  5. Select the properties and other options that you desire to include in the exported file.
  6. To display the exported transcript after exporting, select the Open on Export bank check box.
  7. Click OK.

Note To export the transcripts for multiple sound or video sources, select the sources in listing view and choose to export. In the export options, you tin can modify the file type and binder location merely you cannot modify the default name of the exported files.